Job Opening: Office Manager
Beth Chayim Chadashim (BCC) seeks an energetic, self-directed Office Manager to supervise and manage the day-to-day operations of the synagogue.
BCC is the world’s first LGBTQ synagogue, formed in 1972. BCC is a congregation born out of and guided by a passion for social justice and spiritual exploration. We are a pioneer in gender-neutral and LGBTQ+ inclusive liturgy and ritual. Our inclusive, varied programming is available because of the BCC tradition of volunteering and the collaboration of clergy with lay leadership. Following the recent retirement of our rabbi of 25 years, we have established this new job position – designed for a go-getter who likes people, able to manage office work and supervise staff, volunteers, contractors, and exercise discretion over fiscal matters.
About the Job
The Office Manager is the catalyst for smooth and reliable day-to-day operations. The ideal candidate enjoys serving in a synagogue workplace. The candidate can work well independently, and in a team, is a good communicator, can manage multiple projects, coordinate events, manage the logistics for holidays,
events and is tech savvy. The work includes interfacing with the temple’s membership, supervising administrative support for the clergy, and attending Board and lay-leadership meetings as appropriate. The Office Manager will manage the administration of fundraising and development reports. Enthusiasm, honesty, a positive attitude and a sense of humor are essential.
What will you do?
Policies, Procedures and Systems Development
Develop proposed policies to present to the board for approval.
Develop procedures for decision-making, financial accountability, personnel and internal communications
Design strategic solutions, with leadership, to solve problems systemically.
Volunteer Recruitment and Management
Identify meaningful roles for volunteers to optimize the temple’s programming and office productivity.
Coordinate recruitment of volunteers, orientation, tracking of hours and evaluation of volunteers’ skills; plan volunteer recognitions.
Fiscal and Human Resources
Maintain accounting functions; exercise discretion in spending and in compliance with fiscal controls and processes, including payroll.
Manage and use good judgment in hiring and supervision of temple’s paid staff and volunteers: conduct performance reviews, comply with personnel policies, exercise progressive discipline up to and including termination
Work with Fundraising Committee and Treasurer to design fundraising strategies for the Development Plan, including grant writing and solicitation of donations.
Procure qualified vendors to ensure goods and services are appropriate and cross-bid as needed.
Direct and manage the issuance of periodic congregant statements, including review, reporting, and follow up on member pledges.
Manage temple communications to be highly responsive to BCC’s needs, including oversight of website updates, mailings, flyers, e-blasts, and news bulletins to the BCC community.
Develop a strategic plan for BCC communications for the board’s consideration
Membership and Fundraising
Manage the membership database, including addition of prospective and new members, using ShulCloud software.
Send out timely acknowledgements of all donations and prepare periodic reports for the board.
Develop effective tracking and fundraising reports for the Vision Awards and other fundraising events.
Coordinate the Annual Meeting, member life-cycle lists, sponsorships, and produce the annual membership directory, etc.
Temple Administration and Facilities
Manage the administrative, volunteer and logistical support for temple programs and groups, including security services, food, greeters and materials.
With clergy, professional staff, lay leaders and committees, manage the temple calendar and the building usage including rentals.
Maintain the facility, office technology and property to assure a welcoming environment.
Provide administrative support to clergy and education staff as needed/requested.
Special Events and Holiday Services
Manage annual awards brunch logistics; work with event designers/planners as applicable.
Configure logistics and manage the smooth implementation of all aspects of holiday services and programming, including High Holy Days, Chanukah, and Passover.
Bachelor’s degree from an accredited four-year college or university; and, two to three years of progressively responsible experience including supervisory and managerial experience, or, any combination of education and experience which provides the required knowledge, skills, and abilities to perform the job. The desired candidate should be comfortable using software programs, such as MS Office, Google Docs/Sheets/Slides, ShulCloud, Wufoo and Constant Contact, etc. Applicants should be able to maintain confidentiality and have excellent verbal and written communication skills. Knowledge of Jewish holidays & customs, and local Jewish and LGBTQ communities is helpful.
Salary: $56,000 to $66,000 (commensurate with experience). This is an exempt position with 40 hours/week generally. There may be instances that the position is needed to assist at religious services, meetings and holiday events outside of normal business hours.
Benefits: Health insurance at the Kaiser Gold level, dental, 10 accrued vacation days, 10 holidays.
Non-discrimination: BCC is an equal opportunity employer committed to equal opportunity for all employees and applicants and does not discriminate on the basis of gender, gender expression, gender non-conforming, sexual orientation, race, color, national origin, age, disability, ancestry, medical condition, marital status, military or veteran status, citizenship status.
To apply, send a cover letter and your resume to firstname.lastname@example.org
Position is open until filled.